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Underground Construction Fleet Administrative Assistant in Benicia, California

ABOUT US

Underground Construction Co., Inc. has provided quality gas, power, airport fueling and telecom construction services for over 84 years. Since laying our first pipe in 1936, we have successfully completed thousands of government, commercial and private sector construction projects throughout the United States. Underground Construction Co., Inc. is one of the oldest and most respected contractors in the West. We continue to lead our industry in safety, quality, customer satisfaction and community service. Our complete and diverse range of construction services includes gas transmission and distribution, electrical transmission and distribution, airport fueling facilities, industrial and special projects, telecommunications and utilities.

Our projects are regulated by federal and state laws which require all employees to successfully pass criminal background checks, MVR, and drug tests (post-employment and random testing).

JOB SUMMARY

We are currently seeking a Fleet Administrative Assistant for our Benicia, CA office. This position reports to the Director of Fleet and is responsible for assisting in the support activities of the fleet and shop. The ideal candidate will possess keen attention to detail, skills in customer service, time management and vehicle registration.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Incumbent must have the skills, ability, and judgment to perform the following essential job duties and responsibilities with or without reasonable accommodation:

  • Process incoming assets, both on and off road

  • Ensure compliance with appropriate regulations for legal operation at the time of deployment

  • Maintain fuel usage information and issuance of new cards/PINs via online database, as well as fraud investigations (WEX)

  • Manage registrations, first time and renewals, either through third party vendors, online or local DMV

  • Assist third party vendors in proper filings of IRP/IFTA and HVUT

  • Data Integrity/Reporting

  • Maintain all databases for leased and owned assets

  • Track asset locations via telematics device and provide information when needed

  • Establish or improve procedures involving any and all fleet related issues

  • Support management in acquisition and disposal of inventory requiring constant and concise communication with the corporate office and accounting department

  • Additional duties as needed or assigned

ACCOUNTABILITIES

Supervisory Responsibilities

  • None

KEY JOB REQUIREMENTS

The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • Must have Valid Driver’s License

  • 2+ years’ experience working titles and/or registration processing, preferred

  • 3+ years’ experience providing administrative support.

  • Strong attention to detail and accuracy.

  • Experience in working in fast-paced environments with strict timelines.

  • Must have ability to effectively communicate clearly both orally and in writing.

  • Ability to work independently with superior time management/organizational skills.

  • MS Access experience.

  • Excellent computer skills and proficiency in Word, Excel, etc. is strongly preferred.

  • Associates degree or higher is preferred.

  • Must be authorized to work in the US.

  • Must be 18 Years of age or older.

PHYSICAL REQUIREMENTS

The requirements listed below are representative of the physical ability required.

  • Lift 5 pounds 3 to 5 times per shift

  • Carry 5 pounds 3 to 5 times per shift

  • Bending from waist up 5 times per shift

  • Sitting from 6 to 8 hours per shift

  • Standing for 1 to 2 hours per shift

This description portrays in general terms the type and levels of work performed and is not intended to be all-inclusive or represent specific duties of any one incumbent. The knowledge, skills, and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training.

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