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NFP Office Coordinator/Receptionist in Cathedral City, California

Office Coordinator/Receptionist

Cathedral City, CA US

Apply Now (https://www.applytracking.com/tp/rj6_Ujw9-y.K)

Who We Are

We’re NFP, a four-time Best Places to Work award winner in Business Insurance for 2017, 2018, 2019, and 2020. We are also recognized as an Elite 2018 Agency award winner named as a Top Employee Benefits Firm. We are a leading Insurance Broker and Consultant that provides Employee Benefits, Property & Casualty, and Retirement and Individual Private Client solutions to help our clients reach and realize their goals because we believe business is personal. Our personal commitment to our team and our clients have created long-lasting and successful relationships across our growing 300+ nationwide offices and 17 international locations. To learn more, please visit: https://www.nfp.com/

The Role:

NFP P&C Private Client Group is a retail operation for affluent and wealthy individuals and families seeking personal lines (PL) products in the United States, part of Europe, and Canada. Headquartered in New York City with fourteen offices across the country, we specialize in insurance ranging from homeowners and auto to specialty lines such as aircraft and watercraft. Private Client Group is a division of NFP Property & Casualty. Our parent company, NFP, is a leader in the delivery of benefits solutions for companies of all sizes in the delivery of life insurance and wealth management solutions.

The Office Coordinator is an entry-level role will be responsible for handling office management and reception duties as well as assisting with client-related personal insurance-related transaction requests for service as a back-up for the service team.

Essential Duties and Responsibilities:

Office Management / Reception

  • Manages reception area, including routing of incoming calls to the retail staff, mail communications, and general support for visitors.

  • Serves as the point person for vendor maintenance, purchasing office needs/supplies, office equipment, and general office errands.

  • Coordinates guest visits, including office food orders/delivery.

  • Organizes agency-wide functions, including staff activities and client events.

  • Handles overall agency clerical and administrative duties, as needed.

  • Handles special projects for the Personal Risk- West Region, as needed

  • Assists team members with scheduling, printing, meeting preparation, etc, as needed

Client Support Team/West Region Support

  • Acts as a resource for Account Coordinators/Account Managers to secure carrier access IDs, collect and publish carrier memos/updates.

  • Works with various within the regions approximately 16 offices on various projects where an administrative resource is called for to support marketing mailings, client presentations or other one-time initiatives.

  • Assists Center Leader in effort to compile production support reports, workflow tracking, phone usage.

Knowledge, Skills, and/or Abilities:

  • Minimum 1 year of experience in a professional office setting

  • Proficiency in processing large amounts of information on an ongoing basis

  • Exceptional attention to detail and time management skills

  • Strong aptitude for organization and prioritization

  • Desire to work in a fast-paced environment with flexibility in duties and responsibilities

  • Effective verbal and written communication

  • Ability to work on projects with a team or on an individual basis

  • Proficiency in PC, Microsoft Office Suite and the ability to learn software/technology quickly

Education and/or Experience:

  • High school graduate or an equivalent required. Advanced education/business certificates preferred.

What We Offer

NFP is proud to offer a competitive salary, PTO & paid holidays, 401(k) with match, exclusive discount programs, health & wellness programs, and more. Our PeopleFirst culture focuses on building and nurturing lifelong relationships with our employees because, at the end of the day, we exist to be there for others.

NFP and You... Better. Together.

NFP is an inclusive Equal Employment Opportunity employer.

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