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City of Stockton, CA PAYROLL SUPERVISOR in City of Stockton, California

PAYROLL SUPERVISOR

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PAYROLL SUPERVISOR

Salary

$6,036.68 - $7,801.54 Monthly

Location

City of Stockton, CA

Job Type

Full-Time (Probationary)

Department

Administrative Services

Job Number

1020-05005

Closing

10/30/2020 5:00 PM Pacific

  • Description

  • Benefits

  • Questions

DEFINITION

OPEN/PROMOTIONAL OPPORTUNITY

MONTHLY SALARY RANGE:

$6,036.68 - $6,354.40 - $6,688.84 - $7,040.89 - $7,411.47 - $7,801.54

FLSA STATUS: Exempt

TENTATIVE EXAMINATION DATE: Week of November 9, 2020

“The City of Stockton, Human Resources, will be following COVID-19 guidelines to ensure the safety of our attendees and staff. We will be enforcing social distancing throughout the examination process. If you are sick or having any symptoms, please do not attend the examination.”

The current vacancy exists in the City of Stockton's Administrative Services Department. The Payroll Supervisor will oversee the day-to-day operations of the Payroll unit. Provides related support and reports to the Assistant Director of Administrative Services.

The incumbent will work a City of Stockton 9/80 schedule: 7:30am – 5:30pm Monday through Thursday; 8:00am – 5:00pm Fridays, with every other Friday off.

Incumbents in this position are included in the Civil Service system, in a "for-cause" employment status, and are represented by the Mid-Management Supervisory Level bargaining unit. (Classified/Represented)

This recruitment is being conducted as an Open/Promotional recruitment. Current full-time City of Stockton employees may apply for this position as a promotional opportunity and successful candidates will be placed on a promotional list. All other candidates may apply for this position as an open competitive opportunity and successful candidates will be placed on an open list. The appointing authority will have the option of requesting names from the promotional list or a combination of both.

These lists may be used to fill future vacancies.

Prior to appointment, eligible candidates will be required to submit to and successfully pass a background investigation, which will include fingerprinting.

Under general supervision, plans, coordinates, and supervises the City’s payroll function; monitors and ensures compliance with regulations governing payroll activities; ensures work quality and adherence to policies and procedures; submits compliance reports; responds to staff and public inquiries; supervises and trains assigned personnel; and performs related work as assigned.

CLASS CHARACTERISTICS

This class is assigned to the Administrative Services Department. The classification is characterized by the responsibility to plan, implement and evaluate the City’s payroll processes and perform difficult, complex or specialized financial support work. The incumbent in this class exercises a high degree of independent judgment in diverse and specialized payroll related projects and provides day-to-day supervision of staff assigned to the Payroll Unit in the Administrative Services Department.

PRINCIPAL DUTIES (Illustrative Only)

  • Processes, audits, prepares and monitors the City’s payroll in order to produce payroll in a timely manner.

  • Plans and supervises the work of payroll staff; assigns work duties, establishes project deadlines, and prioritizes and monitors employee workloads.

  • Participates in the recruitment and selection of staff; provides training; evaluates performance and achievement of goals of assigned personnel and provides guidance and direction on performance improvement.

  • Supervises the process of identifying and resolving problems and inconsistencies relative to the maintenance of payroll accounts control; prepares manual checks when necessary; makes wage adjustments.

  • Participates in the development and implementation of goals and objectives for the Unit.

  • Monitors and ensures the City’s compliance with all Federal, State, and local regulations governing disbursement activities, including payroll taxation.

  • Reviews and submits necessary reports such as those related to California Public Employees’ Retirement System (CalPERS), Federal and State tax deposits, and other reports on a regular or as needed basis.

  • Monitors and ensures staff compliance with departmental policies, procedures, and work standards.

  • Plans, coordinates, and supervises the implementation of new or revised policies, procedures, reporting, and Memoranda of Understanding (MOU’s) impacting the City’s disbursement processes.

  • Researches, develops, recommends, and implements new and/or revised methods, systems, reports, and controls; reviews and proposes improvements or changes to current disbursement policies, procedures, and practices.

  • Coordinates with other City departments regarding the Unit’s activities, schedules, and workloads; addresses and resolves issues with other City departments.

  • Responds to inquiries and provides information to City staff and/or the public regarding payroll matters.

  • Researches and resolves issues regarding payroll entries.

  • Attends and participates in a variety of meetings and conferences pertaining to Payroll Unit activities.

MINIMUM QUALIFICATIONS

Education/Experience:

Possession of a Bachelor’s Degree from an accredited college or university with major course work in Accounting or a closely related field and two (2) years of increasingly responsible experience in payroll processing. One (1) year of lead or supervisory experience. Certified Payroll Professional designation or Fundamental Payroll Certification and public agency experience are desirable.

OR

Possession of an Associate’s Degree or completion of sixty (60) semester units or equivalent quarter hours from an accredited college or university with major course work in Accounting or a closely related field and four (4) years of increasingly responsible experience in payroll processing. Two (2) years of lead or supervisory experience. Certified Payroll Professional Designtation or Fundamental Payroll Certification and public agency experience are desirable.

Knowledge of:

  • Modern and complex principles and practices of payroll data processing systems;

  • Principles and practices of payroll administration;

  • Payroll processes, policies, and procedures;

  • Federal, State and local laws and regulations governing payroll taxes and payroll administration;

  • Wage garnishment practices, laws and procedures;

  • Records management principles and standards;

  • Customer service methods and communication techniques;

  • Business English usage;

  • Business arithmetic, including percentages and decimals;

  • Supervisory principles, practices, and methods; and

  • Microsoft Office software.

Skill in:

  • Supervising and coordinating the disbursement processes and functions;

  • Monitoring and ensuring compliance with regulations governing payroll disbursement activities;

  • Proofreading and verifying the accuracy of data and information;

  • Meeting deadlines for accurate processing of payroll;

  • Recommending, developing, and implementing departmental policies and procedures;

  • Establishing and maintaining cooperative working relationships with staff, departments and personnel, outside agencies, and vendors;

  • Communicating effectively orally and in writing;

  • Preparing clear, concise and complete correspondence and reports;

  • Supervising, leading, and delegating tasks and authority; and

  • Intermediate or advanced Microsoft Excel functions.

Physical/Mental Abilities:

  • Mobility - Constant sitting and standing for long periods of time while operating a keyboard; occasional walking, bending, stooping, kneeling, reaching, pushing and pulling;

  • Lifting - Occasional lifting of 25 pounds or less;

  • Vision - Constant use of overall visual capabilities; ability to read and produce printed material and information displayed on a visual display terminal; hand/eye coordination, reading and/or close up work;

  • Dexterity - Frequent holding, grasping, typing, repetitive motion, and writing;

  • Hearing/Talking - Constant hearing and talking of normal speech in person and on the telephone;

  • Emotional/Psychological - Constant concentration, decision making and public contact; ability to exercise sound judgment, especially under stressful situations; working alone and in a team;

  • Working Conditions - Primarily performed in an office environment, which is typically moderately quiet, but may be loud at times and at some locations; and

  • Special Requirement – Ability to work hours outside of normal work schedule.

This class specification should not be interpreted as all inclusive. It is intended to identify the essential functions and requirement of this job. Incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification. Any essential function or requirement of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the American with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible.

The Examination:

Applicants who qualify in terms of relevant work experience and education, that best fit the needs of the City, will be invited to participate in the examination process. The examination process may include an oral test weighted 100%. However, the City reserves the right to utilize alternative testing methods if deemed necessary. Candidates must receive a minimum passing score of 70%, as determined by the relative performance of all candidates in all portions of the examination. In the event of identical ratings, candidates' names will be arranged in order of application date/time and, if same, then arranged alphabetically.

ALL APPLICATIONS AND SUPPLEMENTAL QUESTIONS MUST BE COMPLETED FULLY AND SUBMITTED ON AN OFFICIAL CITY OF STOCKTON APPLICATION FORM. (DO NOT STATE "REFER TO RESUME" ON YOUR APPLICATION OR SUPPLEMENTAL QUESTIONNAIRE.) INCOMPLETE APPLICATIONS AND SUPPLEMENTALS WILL BE REJECTED AND CANNOT BE REVISED AFTER SUBMITTAL ON OR BEFORE THE FINAL FILING DATE. POSTMARKS, FACSIMILES, AND PHOTOCOPIES OF THE CITY'S EMPLOYMENT APPLICATION WILL NOT BE ACCEPTED. RESUMES ARE WELCOMED BUT SHOULD BE SUBMITTED AS ADDITIONAL INFORMATION ONLY.

The information in this announcement concerning the terms and conditions of employment does not constitute either an express or implied contract, and these provisions are subject to change.

NOTE:

  • After on-line submittal, immediate notification will appear on your screen indicating your application has been received. Please print this notification as proof of filing.

  • Notices and correspondence will be sent via email only. No paper notices will be mailed to applicants. It is the applicant's responsibility to ensure a correct email address is provided and that correspondence is being received.

  • Neogov.com: You will receive correspondence via the e-mail address you placed on your application. Some e-mail accounts have been known to place these e-mails in the spam/junk file. Please check your e-mail folders or accept e-mails ending with neogov.com.

In accordance with California Government Code 3100, et., seq., all City of Stockton employees are considered disaster service workers who may be required to report for duty, or remain on duty to address disaster service activities in the event of an emergency or disaster and are required to undertake an applicable loyalty oath.

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