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City of Fairfield, CA Recreation Program Coordinator (Events) in Fairfield, California

Recreation Program Coordinator (Events)

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Recreation Program Coordinator (Events)


$64,885.60 - $78,869.44 Annually


Fairfield, CA

Job Type




Job Number



4/29/2021 5:00 PM Pacific

  • Description

  • Benefits

  • Questions


The focus of this exciting position is developing, organizing, coordinating a variety of special and major community events for the City of Fairfield. Currently there are four signature community-events which are held in the downtown area and on weekends and/or evenings. Additional events are planned for 2022 as predicated by the lifting of COVID constraints for public gatherings.

Highly qualified candidates will have direct experience of managing and coordinating City-sponsored events and special activities. The position is responsible for all aspects of event coordination, including but not limited to compliance with insurances, permitting, health & safety protocols, City policy and procedures; traffic control; marketing and promotion; and serves as the department representative and liaison with various departments, organizations, agencies, and community service groups.

The position requires excellent organizational, communication and time management skills; the ability to negotiate contracts, solicit volunteers, and collaborate with stakeholder partners. The ideal candidate will possess characteristics commensurate with public servanthood – friendly, professional, accessible, collaborative, and transparent; and, has the ability to remain calm and proactively handle arising issues and trouble shoot emerging problems that may occur on the event day(s).

Why the City of Fairfield is a great place to work!


Work is performed in an office setting, community center or activity site and/or in an outdoor environment in various types of weather; with frequent interruptions, deadlines, complaints, and peak workload periods. This position will require working nights and weekends.


Work may include exposure to noise, prolonged sitting and standing in varying degrees of weather, reaching, kneeling, bending and walking on slippery surfaces. Manual dexterity, clear (understandable) speech, visual and hearing acuity are required. The ability to actively participate in recreational activities (including games), and work outdoors in both heat and cold, are also required.


Receives general supervision from an assigned supervisor or manager within the department. Exercises technical and functional supervision to both city staff and volunteer personnel.

Minimum Qualifications


  • A minimum of (2) two years of progressively responsible experience in the development and coordination of programs, services, activities and events are required. Experience in recreation programs with the public is highly desirable.

  • A Bachelor's degree, preferably in recreation, or closely related field, is required.


  • Possession of and the ability to maintain a valid California Driver's License are required.

Examples of Duties


Duties may include, but are not limited to the following. For more detailed information please visit our job classification page at

  • Plan, organize, facilitate, and coordinate community recreation activities.

  • Resolve problems encountered during daily operations and determine appropriate solutions

  • Lead and coordinate the day to day work assignments; may provide direction to part-time employees including: assigning and reviewing work, conducting training, and providing input on performance evaluations.

  • Represent the City and the department, at a variety of meetings including outside boards, groups and committees.

  • Coordinate program activities with other City departments.

  • Act as liaison to community groups, businesses, news media, schools, civic organizations, outside agencies, and service providers.

  • Make presentations and conduct other public awareness, outreach activities and trainings

  • Seek sponsorship for major-special events.

  • Develop a variety of outreach and marketing material and exhibits.

  • Participate in the preparation and administration of the program budget for assigned areas; submit budget recommendations; purchase and maintain equipment and supplies; monitor expenditures.

  • Perform related work as assigned.

Knowledge & Abilities

Knowledge of:

  • Recent trends and developments and sources of information related to assigned program area.

  • Marketing concepts and networking practices.

  • Computer software including word processing, data base, and spreadsheet applications.

  • Basic principles and practices of supervision and training.

    Ability to:

  • Plan, organize, promote and direct program activities and events.

  • Train, motivate and facilitate city staff and volunteer groups.

  • Work independently and assist in meeting administrative and operational goals and deadlines.

  • Communicate clearly and concisely, both orally and in writing.

  • Make effective presentations to targeted outreach groups.

  • Understand and interpret the correlation between marketing efforts and performance indicators.

  • Establish and maintain effective working relationships with those contacted in the course of work.


Based on the information provided in the application documents, the best-qualified applicants will be invited for further examination. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. Depending upon the number of applications received, the examination may consist of an application screening, written and/or practical exam, oral interview, or any combination. This position requires a local records check and response to a medical questionnaire prior to appointment. A pre-employment medical exam may also be required.


FULL-TIME POSITIONS - The City of Fairfield offers a comprehensive benefit package that includes City contribution toward the Public Employees' Retirement System (PERS) and deferred savings; medical, dental and vision; life insurance; paid holidays, vacation, personal leave and sick leave. For a more detailed overview of the benefit package, please click on the following link: FEA Employee Benefits (

PART-TIME POSITIONS – For benefits associated with part-time positions, please see the Fairfield Part-Time Employees' Association (FPTEA) Memorandum of Understanding ( .


Detail your experience with planning, organizing and managing events. Describe your specific role and responsibilities. Include the number of annual events/activities that were under your direct supervision and list the number of participants and attendees.


Describe in detail your experience, role and responsibility with marketing and promotion.


Please list all partnerships you already have with local businesses, organizations, etc. in Fairfield.

Required Question


City of Fairfield


1000 Webster Street

4th Floor

Fairfield, California, 94533