Intuit Executive Assistant in Mountain View, California
We are searching for an experienced, reliable, detail-oriented Executive Assistant to be part of the team. The Executive Assistant will support VP to Director level and will be responsible for performing a wide-variety of administrative duties. The ideal candidate is self-motivated, professional, and capable of managing their workload as well as their executive’s workload and prioritizing tasks in a fast-paced environment.
What you'll bring
Minimum of 5+ years working at the Executive administrative level, effectively supporting multiple leaders at one time
Advanced Outlook calendar management is critical
Expert level knowledge of Windows desktop computer applications, Microsoft Office (Word, Excel, PowerPoint), Google Docs (Slides, Excel and Word), Box skills
Strong organization, project management and problem-solving skills.
Possess strong interpersonal skills, as well as a strong customer service perspective (internal, as well as external), and can handle issues with respect, dignity, sensitivity, and urgency.
Friendly and professional demeanor, with a “can do” attitude
Ability to act quickly from one task to another, seamlessly and professionally
Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast paced environment with limited supervision
Be highly proactive and take ownership to anticipate needs and adept at managing-up and downstream to ensure deliverables are met timely and accurately
Excellent verbal and written communication skills including the ability to communicate with all levels of the organization
Ability to identify business issues and coordinate an appropriate response with the key stakeholders.
Proven experience working in a fast-pace environment while providing superior service level
How you will lead
Manage complex and detailed calendars
Travel coordination and arrangements
Partner across organizational boundaries to deliver outcomes with other Executive Assistants and business partners
Plan and support events for large meetings, off-sites and team motivation
Ability to tame organized chaos while remaining calm and composed
Possess a high degree of initiative to take independent action and be able to exercise proper judgment at all times
Be trustworthy and able to exhibit a high degree of confidentiality and integrity
Be the “eyes and ears” of the organization and be sensitive to the needs of employees
Managing and reconciling expense reports on behalf of the leaders
Maintain organizational charts and email distribution lists
Have a keen understanding of the organization – the vision, business direction, and mission
Be approachable and eager to provide counsel and direction to team members/peers
Takes initiative on researching, implementing and improving systems and processes
EOE AA M/F/Vet/Disability. Intuit will consider for employment qualified applicants with criminal histories in a manner consistent with requirements of local law.