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Henkels & McCoy Subcontracts Specialist in Pomona, California

Subcontracts Specialist

Pomona, California, United States


Contract Management

Requisition # 19000982

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The Subcontracts Specialist is responsible for the subcontract agreement review process, which includes processing a large volume of subcontract agreements and meeting aggressive timeframes and quality goals. The Subcontracts Specialist fills a key role in handling the subcontractor process from start to finish by drafting language and edits to the subcontract agreement templates; understanding the customer's prime contract flow-down provisions as applicable to the subcontractor; performing detailed analysis of subcontractor-requested changes; and obtaining a fully-executed subcontract agreement package. The Subcontracts Specialist will work closely with the West Region Team to assure timely responses, both internally and externally, to subcontract agreement and related document requests.

Major Job Elements:

Contract Management:

  • Prepares all subcontract agreements for the entire West Region, which includes reviewing customer/prime agreements for applicable flow-down provisions;

  • Works closely with BU Counsel to ensure compliance with the subcontracts process by all West Region personnel;

  • Reviews signed subcontract agreement packages to ensure that all required documents have been accurately received;

  • Follows up with responsible parties, internally and externally, to obtain missing or corrected documents required as part of the subcontract agreement package, such as certificates of insurance with endorsements and bonds, if required;

  • Negotiates subcontractor’s exceptions and requested edits to H&M’s standard subcontract agreement template with subcontractors’ contracts representative(s), under the direction and/or with BU Counsel and/or Corporate Counsel at H&M;

  • Processes subcontract agreement packages for execution;

  • Develops and maintains subcontracts database;

  • Reviews and processes other legal documents relevant to subcontracts;

  • Drafts edits and routine subcontract amendments under the supervision of the BU Counsel and/or Corporate Counsel;

  • Responds to e-mail and telephone inquiries on legal/subcontract document-related matters;

  • Investigates and responds to legal-related questions on insurance issues, equipment, change orders, permitting and fleet rental agreements as it pertains to subcontracts.

Administrative Support:

  • Composes general and special situation correspondence for legal and project teams as it relates to subcontract agreements.


  • Bachelor of Arts/Bachelor of Science required

  • Paralegal Certificate from accredited institution preferred

  • Construction Subcontracts review experience preferred

Henkels & McCoy, Inc is an Equal Employment Opportunity and Affirmative Action Employer.