Federal Aviation Administration Aviation Safety Assistant (Office Automation) in Sacramento, California
Serves as an Aviation Safety Assistant in the Sacramento Flight Standards District Office (FSDO).
Provides administrative and semi-technical related support to the supervisor, or manager, Aviation Safety Inspectors, and Administrative Officer by obtaining background data, preparing reports, reviewing applications, interviewing applicants, processing certificates, and maintaining technical and administrative files. Works under the supervision of a Front Line Manager (FLM).Processes FAA-issued airman certificates, interviews applicants to determine qualifications for non-complex certificates, processes FAA authorizations such as inspection authorization, aircrew program designee, and aerobatic competency. Processes FAA-issued operator and air agency certificates such as air carrier, repair stations, and approved schools. Examines applications and supporting documents for completeness, consistency of information, and assures correction, if required.Responsible for processing temporary airman certification files for certificates issued by designated examiners. Examines applications and supporting documents for completeness, consistency of information, and fulfillment of Federal Aviation Regulations (FAR) requirements. Assures correction, if required. Monitors and tracks returned files.Supports the Designated Written Test Examiner (DWTE) program by providing orientation and training of new examiners, providing required annual and periodic training as necessary. Has responsibility for security, accountability and destruction of question selection sheets, sorting, assembling and furnishing written test examiners with the test materials, and following up to ensure corrective action is taken if necessary.May conduct FAA written examinations by assembling and distributing test materials and by preparing necessary supporting documentation. Monitors written test examinations.Researches appropriate handbooks, collects information, organizes material pertinent to meetings and training sessions such as pre-certification, examiner renewal, inspector authorization, and flight examiner and written test examiner training sessions when necessary.Assists with interpreting and implementing newly modified agency directives relating to accident, incident, enforcement processing, and airmen/operator certification file processing. Determines necessary action and notification to assure staff is aware of latest changes.Answers inquiries from and advises unit personnel regarding the preparation of the unit's technical work.Assists in composing complex technical correspondence. Maintains, reviews, and revises form letters.Receives, sorts, and distributes incoming correspondence, attaching background information when necessary. Responsible for maintaining correspondence control system and suspense files. Reviews and assembles outgoing material for mailing.Assembles information and reviews for proper format, grammar, spelling, and accuracy. Reviews outgoing correspondence for grammatical accuracy, procedural agreement, factual inconsistencies, attachments, enclosures, dates, and signatures.Prepares reports (such as accident, incident, violation, recurring and special reports) by researching, requesting information, creating files, preparing control sheets, copying and distributing preliminary and final report documents, and reviewing for accuracy and completeness. Responsible for maintaining individual report logs including the assignment of report or control numbers. May be responsible for researching and composing sections of reports, as directed. On own initiative, composes and prepares special and recurring reports. May extract information for reports from automated database.At the FG-7 Level: Works under the general supervision of a Front Line Manager (FLM). Operates as an Aviation Safety Assistant in a Flight Standards field office utilizing advanced automation system tools relevant in the Safety Assurance System Environment.
Conditions of Employment
We are not accepting applications from noncitizens.
To qualify for this position at the FG-6 level:To qualify for this position you must demonstrate in your application that you possess at least one year of specialized experience equivalent to the FG-5 or FV-D (FG-5/6) level. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position.Examples of specialized experience may include:Performing a variety of administrative and clerical work, such as, assist in researching, writing and typing non-technical and routine correspondence; reviewing and distributing incoming correspondence; maintaining files; general office support; preparing reports; examining documents for accuracy and completeness; entering and retrieving information from a variety of automated systems.To qualify for this position at the FG-7 level:To qualify for this position you must demonstrate in your application that you possess at least one year of specialized experience equivalent to the FG-6 or FV-D (FG-5/6) level. Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position.Examples of specialized experience may include:Knowledge of agency directives and various agency policies governing technical programs; performing a variety of technical administrative work, such as, preparing complex reports; assisting in interpreting and implementing newly modified agency directives and determining action needed; managing records; providing tracking and validation support of funds for employee travel; assist in writing complex technical and non-technical correspondence and reports; researching technical data; reviewing and analyzing complex information; and interpreting directives.Applicants should include examples of specialized experience in their work history.You will only be referred for the highest grade level for which qualified, unless you indicate in your application that you wish consideration for other grade levels.Qualifications must be met by the closing date of this vacancy announcement.Knowledge, Skill, and Ability (KSA): As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA. In lieu of providing a KSA narrative response in the text box listed below each KSA, in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability.Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as appropriate. Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or alphabetical and referred to the selecting official for consideration.
Education may not be substituted in lieu of specialized experience.
We may use this vacancy to fill other similar vacant positions.Position may be subject to a background investigation.A one-year probationary period may be required.The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies.Due to the Pandemic, and individual states with different phases of reopening, the selectee’s report date to the official duty station/facility may be delayed until such time as employees are allowed to report to the workplace. The person selected may telework up to the maximum extent possible, up to and including full time, until it is safe to relocate. Incomplete Applications: Please ensure you answer all questions and follow all instructions carefully. Errors or omissions may impact your rating or may result in you not being considered for the job.Interviews: Some, all or none of the applicants may be interviewed.Security Requirements: This position requires completion and favorable adjudication of a National Agency Check with inquiry (NACI) background investigation prior to appointment, unless a waiver is obtained.Typing Proficiency: You must self-certify on your application that you are able to type 40 words per minute. Failure to indicate this on your application will eliminate you from consideration.Promotion Potential: Full promotion potential to the FG-7 Level: Identification of promotion in the vacancy announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon the selectee meeting training, qualification requirements, and recommendation by the supervisor.Note: If selection is made at the FG-6 level, selectee may be promoted to the FG-7 without further competition.PAY: Additional information regarding pay-setting is found in the PASS/AVS Collective Bargaining Agreement: https://my.faa.gov/content/dam/myfaa/org/staffoffices/ahr/emp_labor_management_relations/labor_relations/agreements/2013_PASS_AVS_CBA.pdfThis is a bargaining unit position.Links to Important Information: Locality Pay , COLA