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University of California - San Diego #108844 Finance/HR Analyst in San Diego, California

#108844 Finance/HR Analyst Filing Deadline: Thu 4/22/2021

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UC San Diego current employees who apply by 04/15/21 will have priority consideration for this position. Recruiters will refer qualified internal candidates after the first 7 days of the job posting. All qualified external applicants and additional internal applicants who apply after the priority date may have further consideration pending the results of the initial review.

UCSD Layoff from Career Appointment: Apply by 04/13/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 04/22/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.

The effects of the COVID-19 pandemic have impacted UC San Diego Campus hiring. UCSD Campus will continue to recruit for essential positions and we ask for your understanding and patience with our application process during this unprecedented time. For more information regarding steps we are taking to keep applicants and staff safe during this time, please click here. Additional information about UC San Diego’s response to the COVID-19 pandemic: https://returntolearn.ucsd.edu/ and https://blink.ucsd.edu/HR/services/covid-19/index.html.

DESCRIPTION

Under the direction of the Finance/HR manager, the Finance/HR Analyst provides skilled and experienced administrative operations support to manage revenue reporting and reconciliation including data analysis and revenue forecasting for the Birch Aquarium's mixed operating income of $9 million consisting of admission, membership, event, program, contracts and gifts. Responsible for department's procurement processes and is a resource to managers and staff; supports development efforts with gift processing; is an integral member of the sponsored research proposal team, and manages the department's requirements with the university's Campus Asset Management System (CAMS).

Provides Human Resource support by managing the full range of personnel and payroll operation for a variety of positions across 10 different units consisting of approximately 60 career positions, 40 student undergrad, and 5-10 limited positions; supports the Aquarium's robust volunteer program of over 400 participants. Plans and administers a robust student employment program over 7 different unit's; supports job description development and benefit communications.

As a member of the Aquarium's Business Office, represents the department as needed with VC and campus initiatives and committees. May supervise students and demonstrates good judgment in selecting methods and techniques for obtaining solutions.

QUALIFICATIONS

  • Three to five (3 - 5) years experience with a zoo, Aquarium, museum, amusement, or cultural type center or related retail operation.

  • Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.

  • Demonstrated experience performing online payroll/timekeeping functions in a large, complex department.

  • Proven knowledge for Point-of-Sales systems related to attendance forecasting and revenue reporting.

  • Demonstrated ability to support grant proposals.

  • Strong skills in short-term planning, analysis, problem-solving, and customer service.

  • Ability to use sound judgment in responding to issues and concerns. Ability to use discretion and maintain confidentiality.

  • Proven experience with personnel onboarding best practices that supports effective and quick engagement with the department and fosters increased retention.

  • Thorough knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees.

  • Strong interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.

  • Proficient knowledge of common University-specific computer application programs.

  • Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management.

    SPECIAL CONDITIONS

  • Job offer is contingent upon satisfactory clearance based on Background Check results.

Duties may require direct contact with children (defined as individuals under the age of 18); completion of the Child Abuse and Neglect Reporting Act (CANRA) training will be required. Must meet CANRA compliance requirement per California Child Abuse and Neglect Reporting Act (“CANRA,” Penal Code sections 11164-11174.4).

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The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Payroll Title:

ADMIN OFCR 3

Department:

AQUARIUM-MUSEUM

Hiring Salary Range

$61,125 /year

Worksite:

SIO

Appointment Type:

Career

Appointment Percent:

100%

Union:

Uncovered

Total Openings:

1

Work Schedule:

Days, 8 hrs/day, Mon-Fri

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