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City of Santa Monica Property Management Specialist in Santa Monica, California

Property Management Specialist

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Property Management Specialist

Salary

$72,420.00 - $89,412.00 Annually

Location

City of Santa Monica, CA

Job Type

Full-Time Regular

Department

Community Development

Job Number

214207-01

Closing

3/19/2021 5:00 PM Pacific

  • Description

  • Benefits

  • Questions

Job Summary

Performs a variety of complex property management activities relating to the administration of leases, rental properties, license agreements, and business activity permits, including filming and special event activities. Monitors and inspects tenants/leases for compliance pertaining to the aviation and non-aviation properties at the Santa Monica Municipal Airport.

Major Duties

Administers the Airport’s property and asset management program.

Assists with revenue control and ensures the timely collection of rents and fees. Computes and implements rental adjustments.

Oversees, negotiates, and prepares contract terms and leases for aviation and non-aviation properties to comply with the City policy. Prepares requests for and evaluates proposals submitted by prospective tenants.

Develops programs to ensure compliance with contract requirements and recommends policies relating to real estate practices and procedures. Ensures insurance requirements are obtained for all contracts.

Coordinates and tracks maintenance, repair and upgrades to aviation and non-aviation properties. May tour airport facilities to ascertain tenant compliance with existing agreements.

Enforces all lease provisions as necessary, communicates with tenants, and prepares necessary documents.

Researches the real estate market for development and implementation of marketing and leasing strategies to maintain leasehold occupancy.

Oversees the Airport event calendar, allocating City facility space, and coordinating usage of multiple airport event venues. Issues event permits. Assists in the administration of filming and photography permits on Airport property.

Plans and oversees City sponsored events located at the airport and administers the Airport Artist program in partnership with the Cultural Affairs division.

Performs fiscal functions that may include lease revenue projections, expenditure control, and implementing oversight of cash handling associated with airport properties.

Oversees and/or participates in the computation of charges and other financial data. Orders and analyzes appraisals; creates and maintains spreadsheets for rebilling of utilities; computes and implements annual rate increases.

Develops complex written or web-based materials including proposals, permits, invoices, reports, scaled diagrams, event billing and cost estimates, and other documents pertinent to airport properties and venue services.

Performs a variety of complex administrative functions related to the efficient and effective delivery of confidential services and transactions for airport patrons and guests.

Serves as the Airport liaison on tenant issues. Evaluates tenant needs and provides direction and follow-up.

Exercises technical and/or functional supervision over staff assistants and temporary staff.

Conducts research to ensure the maximum economic utilization of Airport lands and properties.

Answers inquiries from the general public and interested parties with regard to the leasing and rental of Airport properties; disseminates information as required.

Performs other related duties, as assigned.

Minimum Qualifications

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of:

Commercial real estate principles and practices

Standard accounting principles and practices

Building maintenance and repair concepts

City of Santa Monica Airport Code and Leasing Policies

City, Federal, State and government agency laws and regulations relating to municipal airports

Effective training and coordinating techniques

Public relations principles and practices

Supervisory principles and practices

Effective customer service techniques

Safe work practices and procedures

Ability to:

Coordinate, implement, and evaluate commercial leasing procedures

Negotiate contracts

Analyze and interpret Federal, State and local laws and regulations relating to municipal airports

Work with diverse groups of people

Communicate effectively with tenants and public

Establish and maintain effective and cooperative working relationships with City employees, tenants, vendors and the general public

Provide effective customer service

Skill in:

The use of a personal computer and applicable software applications

Reading, writing and communicating at an appropriate level

Dealing effectively with the public and other employees

REQUIREMENTS

Minimum Qualifications:

Education: Graduation from an accredited college or university with an associate’s degree or 60 semester units or the equivalent of college level course work in public or business administration, accounting, property management or a closely related field.

Experience: Four years of increasingly responsible experience in commercial or industrial property management. Experience in airport property management work is desirable. Additional recent, related work experience may substitute for the educational requirement on a year for year basis. (Successful completion of 30 semester units or the equivalent is equal to one year of the additional work experience.)

Diversity and Inclusion

Applicants must submit a clear, concise, completed on-line City Application along with any required supplemental application materials with the Human Resources Department by the filing deadline. If you do not submit your on-line application by the filing deadline, you will not be considered for this position. Please note, applications may be rejected if incomplete. Resumes, CVs and cover letters are not reviewed as part of the application screening process.

NOTE: You must submit a copy of your college diploma/transcript. Applicants who indicated receipt of degree from a foreign institution must provide United States degree and credential equivalency verification along with a copy of your college diploma/transcript. All materials must be received in the Human Resources Department no later than close of business on the application closing date. You may attach a scanned copy of your college diplomas or transcript and license to your online application. Failure to do so will result in your application being disqualified.

SELECTION PROCESS: All applicants will be reviewed and only those candidates determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process.

Testing may consist of the following:

Component Weight

Training and Experience Evaluation qualifying

Interview 100%

If three or more qualified City employees apply and pass the examination, a promotional list will be established in addition to an open-competitive list. If fewer than three qualified City employees pass the examination, the appointing authority, in accordance with the City's civil service rules and regulations, can decline to use a promotional list, in which case a promotional list will not be established for this position.

The City of Santa Monica is a progressive, inclusive and culturally-rich community. As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly-talented workforce where people of diverse races, religions, cultures and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact.

The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces the diversity of our employees. Join us!

Special assistance with the application and examination process is available, upon request, for persons with disabilities. Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only).

Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination.

Background Investigation:

Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation.

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