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International Rescue Committee Grants Specialist in Turlock, California

Requisition ID:req11923

Job Title: Grants Specialist

Sector: Grants

Employment Category: Fixed Term

Employment Type: Part-Time

Open to Expatriates: No

Location: Turlock, CA USA

Job Description

The Grants Specialist will be a new role within the Northern California team, and will join an existing Development team currently comprised of a Development Director, a Grants Manager, and a Grants Coordinator. The Grants Specialist works to leverage public and private funding opportunities for IRC’s Northern California offices through prospecting, proposal writing, grants management and reporting, and sub award management. The Grants Specialist, with supervision and collaboration with the Grants Manager, is responsible for conducting relevant pre- and post-award activities required to prepare, submit, and comply with grant proposals to federal, state/local and private foundations. At this time, activities will primarily support the Turlock office’s grant portfolio, with flexibility to support the Oakland, Sacramento, and San Jose offices when needed. Work is performed in collaboration with IRC Northern California’s leadership, development, finance, and program staff, as well as headquarters’ revenue, grants and business development staff.

Major Responsibilities:

Pre- and Post-Award Grants Management (75%)

• Support the proposal development and submission process by working with the Grants Manager, IRC NorCal Executive Director, IRC NorCal Development Director, Site Director, local program staff, and headquarters staff to ensure on-time submission of high quality proposals.

• Prepare supporting documentation, write key proposal sections, prepare budgets in both IRC and funder-required formats, and edit the input of other team members into proposal narratives.

• Work closely with the Site Director, and program staff to prepare interim and final reports to grantors.

• Coordinate grant opening and closing meetings for assigned grants.

• Maintain grants management tracking and donor tracking system and regularly update the Northern California leadership team with accurate data.

• Maintain accurate and detailed electronic contract and grant files for each funded program with consistent documentation standards.

• Deliver quality products against a tight schedule.

• Support the other NorCal offices (Oakland, San Jose, and Turlock) with grants management tasks when needed to ensure coverage.

Prospecting (25%)

• In collaboration with the Grants Manager and the Development Director, work with Site Directors to perform prospective research on potential public and private funders.

• Support the preparation of letters of inquiry, proposals, budgets, and reports to local foundations and other potential private institutional donors to solicit restricted and unrestricted private funds, in collaboration with the Grants Manager, Executive Director, and the Development Director.

Key Working Relationships:

• Position Reports to: Grants Manager

• Indirect Reporting:Turlock Site Director, NorCal Director of Development

Other Internal and/or External Contacts:

•Internal:NorCal Executive Director, NorCal Director of Finance, NorCal Site Directors, NorCal Program Managers, HQ Resource Acquisition and Management department

•External:Community foundations and public funders


Education and Work Experience:

• Undergraduate degree in journalism, English or a related field or comparable work experience. Certification or continuing education in grant writing, proposal development and/or fundraising a strong plus.

• At least one year of professional experience in grant writing/fundraising strongly preferred.

Demonstrated Skills and Competencies:

• Project management experience demonstrating ability to create work plans and help a team complete the task on deadline.

• Excellent writing, research, and organizational skills.

• Ability to work autonomously in their scheduling and prioritizing within tight deadlines with focus on the work product.

• Self-directed but with strong interpersonal skills and the ability to work well within a team.

• Computer/software applications including Microsoft Office Suite (Outlook and Excel being key) and ability to quickly learn online tools such as Box, and other proprietary platforms.

• Project management experience/certification a plus.

• Familiarity with the Central Valley/Northern California non-profit/philanthropy environment a plus.

• Familiarity with Asana a plus.

Language Skills:

• Fluency in spoken and written English with exceptional attention to grammar, narrative flow, and accuracy.

Working Environment:

• Standard office work environment, with flexibility to work remotely (100% remote currently, with potential to continue 100% remote post-COVID).

• Travel to NorCal sites and external stakeholder meetings occasional (approximately 5% of time – post-COVID). Valid driver’s license and regular access to a reliable vehicle strongly preferred.

• The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

IRC- leading the way from harm to home

IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law